Keyholder Association Management | Florida Gulf Coast condo boards

Serving on the board stopped being a volunteer job.

Tallahassee rewrote the condominium rules in 2024 and 2025, and it isn't finished. Every change lands on the same few owners: new filings, new deadlines, new personal stakes for the directors who miss them.

Most boards find out about each rule one at a time, usually when something is already late. That isn't a character flaw. It's what happens when a state-regulated operation is run on volunteers' evenings.

Directors must certify and complete a 4-hour course within 90 days of election, or be suspended from the board
Reserves for structural items can no longer be voted away in buildings that need a reserve study
Every association now keeps a state online account current, on penalty of it going stale in an enforcement file
Elections run on a fixed two-notice schedule with candidate deadlines most calendars never show
Financial reports owe owners on a statutory clock, with the level dictated by revenue
Records requests carry a 10-working-day fuse and daily damages after it

Operations, compliance and communication. That's the work, and it's what we do.

Keyholder Association Management runs the machinery of an association so the board can simply govern: the deadlines, the filings, the meetings, the vendors, the owners' questions, turnkey down to the books.

We build for the long run of a building, not for a season. Your board keeps every decision; we deliver every outcome, and we put it in writing before anything starts.

Operations. Meetings noticed, agendas ready, vendors bid and supervised, the association's machinery on schedule.
Compliance. Every statutory date tracked to its section, from director certificates to reserve rules to the state account.
Communication. Owners informed before they have to ask, and a board that always knows where things stand.
The books. Billing, bills and clean financials, included, not an upsell.

We track a building's year at this level of detail.

A few of the 2027 dates every Florida condominium association shares

JanJan 1 DBPR annual fee due, $4 a unit

MarMar 1 10% penalty on an unpaid DBPR fee

MayMay 1 Sunbiz annual report due

JunJun 29 Financial report to owners (December year end)

SepSep 17 Last day before the state dissolves a non-filer

DecDec 31 Milestone inspections for 1997 buildings, 3+ stories

Every date we publish carries its Florida Statutes section, so your board or your attorney can check us in seconds. That is the standard of proof we hold ourselves to.

Start with the board briefing.

Thirty minutes with your board: its own 2027 dates, what changed since 2024 in plain words, and where your volunteers' hours are going. You'll know by the end whether Keyholder fits.

Briefings run Tuesday evenings and Saturday mornings. Text (727) 437-2646, email chancey@keyholderfl.com, or send a time that suits your board.

Either way, your board leaves with its 2027 calendar.

Every date Florida law sets for your association next year, on one page, each with its statute section. Answer the optional questions and the election, budget and report dates come out as your building's own.

Free, yours to keep whether or not we ever speak, and general information rather than legal advice.

Questions boards ask

Are you a law firm?

No, and we give no legal advice. We publish dates with the law sections behind them; legal questions go to your association's attorney.

Can you manage our association now?

Community association manager license in progress, expected early 2027. Management of associations above the statutory threshold (more than 10 units or a $100,000 budget) begins when the individual and firm licenses are issued. An association of 10 units or fewer with a budget under $100,000 can be served today, and the briefing and the calendar cost nothing.

What does it cost?

It's priced to your building and its scope, and it's in writing before anything starts.

Where do you work?

The beach towns from Sand Key through Indian Rocks Beach to Treasure Island, inland through Largo and Seminole, and south through Manatee, Sarasota and Charlotte counties.